---
id: "en/automation-organize"
title: "Auto Organize Files"
language: "en"
description: "Classify and move files by month, year or filename keywords; the standard edition does not include extraction."
canonical_url: "https://www.babel.cc/public/babelwiki/en/automation-organize.html"
markdown_url: "https://www.babel.cc/public/babelwiki/ai/en/automation-organize.md"
alternates: {"en": "https://www.babel.cc/public/babelwiki/ai/en/automation-organize.md", "zh": "https://www.babel.cc/public/babelwiki/ai/zh/automation-organize.md"}
reading_note: "文档记录不等于当前部署能力；以实际版本、授权模块与配置为准。保留原文的可选、限制及待确认说明，勿补猜接口。 / Documentation is not a guarantee for every deployment. Preserve optional-module requirements, limitations and unresolved API contracts."
---

# Auto Organize Files

Automatically classify and move files by month, year or filename keywords.

Automatic file organization in the standard edition does not include extraction. Extracting archives after upload is a separate option for private deployments and can be customized to customer requirements. Formats, password-protected archive handling, destination folders, name conflicts and original-archive retention are configured as agreed for the project. See [Automatic extraction configuration](https://www.babel.cc/public/babelwiki/en/automation-overview.html).

![Automatic file organization configuration](https://www.babel.cc/public/babelwiki/assets/images/automation-organize-folder.jpg)
*The rule choices are By month, By year and By keyword. A file extension can also be used as a filename keyword.*

### Function Overview

With the accumulation of collaborative data in the platform, how to keep the underlying "any folder synchronization" architecture and permission control directory clean has become the key to enterprise digital asset management. The **"Automatically organize files"** function allows the system to automatically classify and route files to the corresponding target directory according to preset time periods or content characteristics. This function ensures that massive documents are highly structured during the circulation process and avoids the lag and errors of manual archiving.

### Flexible triggering mechanism and scope

Users can enter the configuration through the "Task" option in the right-click menu of the folder or the automated task list panel on the left. The configuration covers the following triggering and action rules:

Event-driven (default): When a file is uploaded or moved to a specified trigger folder, the system responds immediately and starts organizing actions.

Period-driven: Suitable for centralized data archiving scenarios. The system can uniformly perform file sorting according to a fixed period (for example, set to 23:00 every day).

Scope: After selecting the target folder, you can enable "Include files in all subfolders" for newly uploaded files. Enable "Apply to existing files" to organize existing files; the current UI states that this option does not apply when there are more than 1,000 files.

### Core intelligent sorting rule engine

The rule dropdown offers three choices: **By month, By year and By keyword**. The sections below group month and year under time-based organization and explain filename keyword rules separately.

1. Structured archiving based on time dimension (classified by month/year)

The system can automatically create corresponding subfolders (such as "2025", "2025-10") according to the corresponding year or month when files are added to the network disk and move related files into .

The same as when classifying by year or month, the system has the intelligence to create files on demand. If no files are generated within a specific period (such as a certain month), the system will not redundantly create empty folders for that month.

2. Content-based intelligent routing (classified by keywords)

Based on specific keywords contained in the file name, the system automatically distributes and moves files to preset destination folders.

Format recognition: File extensions (such as "jpg") can also be configured as keywords to achieve targeted aggregation of specific types of materials.

Multi-line parallel routing: Users can continuously add multiple routing rules through the "Add Keyword Classification" button. It not only supports distributing files containing different keywords to different directories, but also supports pointing multiple keyword tasks to the same target folder.

Anti-duplication and priority control: Keyword matching is strictly processed in the order set by the task. For example, when the file name is "123ABC final draft.jpg", if the first rule in the keyword list is "123" and the second rule is "final draft", then the file will give priority to matching the rule of "123" and execute the move. The system has built-in anti-repetition detection. Each keyword is only allowed to be entered once. Repeated entry will trigger the "Please re-enter" error interception.

Same-name conflict resolution: During the process of moving and organizing files, if a file with the same name is encountered in the target folder, the system will automatically append a number to the file name to ensure that the data is not accidentally overwritten.